What Is File Security? 5 Best Practices

Data Protection

File security refers to the measures put in place to protect files and ensure that only authorized users can access them. This can include measures such as setting strong passwords, encrypting files, and implementing access controls.

Just like all forms of data protection, file security requires organizations to know their data, wherever it resides.

Why Is File Security Important?

File security helps protect sensitive and confidential information from being accessed by unauthorized individuals. This is particularly important in industries such as healthcare, finance, and government, where data security is heavily regulated and breaches can have serious consequences.

File security can also help protect against data loss or corruption, which can occur due to hardware or software failures or other unforeseen events. By implementing robust file security measures, organizations can minimize the risk of data loss and ensure that they can recover quickly and effectively.

Additionally, file security can help organizations comply with regulatory requirements. Many industries have strict requirements for data security, and organizations that fail to meet these standards can face significant penalties and fines. By implementing appropriate file security measures, organizations can ensure that they remain compliant and avoid potential legal liabilities.

What Are the Types of File Security?

File access security is a crucial part of keeping your data safe and secure. There are several different types of file access security, each with its own unique advantages and disadvantages.

Access Control Lists (ACLs)

One type of file access security is access control lists (ACLs). ACLs allow you to specify exactly who has access to a particular file and what actions they are allowed to perform on it. For example, you could use ACLs to allow only certain users to read a file, while preventing others from making any changes to it.

Encryption

Another type of file access security is encryption. Encryption involves converting data into a coded format that can only be accessed by those with the correct decryption key—protecting your sensitive data from unauthorized access.

Creating regular backups of your important files, you can protect yourself against data loss due to hardware failure or accidental deletion. It’s important to use a combination of these file access security measures to ensure that your data is as safe and utilized appropriately.

5 File Security Best Practices

File security is an essential aspect of maintaining the integrity and confidentiality of your enterprise data. Here are a few best practices that you can follow to ensure that your files are secure:

  1. Use strong and unique passwords for all user accounts, and require regular password updates.
  2. Implement multi-factor authentication (MFA) for added security. This requires users to provide multiple forms of identification, such as a password and a mobile verification code, to access their accounts.
  3. Only grant access to files on a need-to-know basis. This means that only users who need access to a specific file should be granted permission to view or edit it.
  4. Use access controls to limit what users can do with a file. For example, you can restrict users from deleting or copying sensitive files.
  5. Regularly audit and monitor access to files to identify and address any potential security issues.

Challenges in Securing Cloud Data Files

Cloud data storage has become increasingly popular in recent years, with many businesses using it as a way to store and access their files from anywhere. However, while the convenience of the cloud is undeniable, there are also some security challenges that need to be considered.

One of the biggest challenges of securing cloud data files is the fact that they are stored on remote servers, which are often managed by third-party companies. This means that the responsibility for securing these files falls on both the user and the service provider. In order to ensure the security of your data, it’s important to carefully choose a reputable and trustworthy provider that has strong security measures in place.

Just like any other type of online data, cloud data files are vulnerable to malicious attacks. In order to protect your data from these threats, it’s important to incorporate DSPM to discover, classify, and protect your cloud data files.

Securing cloud data files requires a combination of careful planning, strong security measures, and regular review and maintenance. By taking the time to address these challenges, you can ensure that your data remains safe and accessible, across the entire multicloud.

BigID’s Approach to File Security

BigID’s data-centric approach to security gives you the foundation needed to protect your files from unauthorized exposure. File security starts with knowing your data first. BigID gives you complete visibility and control across all of your data, anywhere it exists.
Automatically and accurately scan, find, and classify your most valuable data, at petabyte scale — across hybrid and cloud environments.

Create and enforce data policies around certain types of data or files based on a variety of attributes such as sensitivity, location, residency, accessibility and more. Be alerted of any policy violations and orchestrate remediation across the right people and tools with confidence.

BigID also gives you in-depth visibility and remediation capabilities regarding access to sensitive data or files. With the Access Intelligence App, pinpoint sensitive files that have open or unfettered access internally within the organization, or externally with individuals outside of your organization. On the flip side, pinpoint users and groups that have access to vast amounts of sensitive files. Identify overexposed files and over privileged users and revoke access permissions to mitigate unauthorized access and use.

Getting visibility and control of your data is foundational to protecting sensitive data and files while reducing risk—and doing so with BigID has never been simpler.

To see BigID’s full security suite in action, schedule a 1:1 demo with our experts.