In the digital age, the protection of personal data has become increasingly vital. As online platforms collect vast amounts of information, customers are seeking ways to regain control over their data and combat unwarranted data sharing. One powerful tool in this fight is the Data Subject Access Request (DSAR), empowering individuals to access and manage their personal information.
In this blog, we will explore the importance of taking control of personal data online and provide valuable insights on how customers can safeguard their privacy, make informed choices, and exercise their rights to protect their data from being shared without their knowledge.
5 preventative ways to safeguard your data online
Here are five easy steps that customers can take to safeguard their personal data online:
- Create strong and unique passwords: Use unique, complex passwords for each online account. Include a combination of letters, numbers, and symbols. Avoid using easily guessable information like names or birthdays. Consider using a password manager to securely store and manage your passwords.
- Enable two-factor authentication (2FA): Activate 2FA whenever possible. This adds an extra layer of security by requiring a second verification step, such as a code sent to your mobile device, in addition to your password. It helps protect your accounts even if your password is compromised.
- Be cautious with personal information sharing: Be mindful of sharing personal information online, especially on social media platforms. Limit the amount of personal data you provide and be cautious about posting sensitive information publicly. Verify the privacy settings on your social media accounts and only share with trusted individuals or groups.
- Regularly update software and devices: Keep your devices, operating systems, and applications up to date with the latest security patches and updates. This helps protect against known vulnerabilities that hackers can exploit. Enable automatic updates whenever possible.
- Exercise caution when clicking links and downloading: Be wary of clicking on suspicious links, opening email attachments from unknown sources, or downloading files from untrusted websites. These can be vehicles for malware or phishing attacks. Verify the authenticity and security of the sources before interacting with them.
Know your options when your information is shared
Customers can request their personal information from online retailers through a process called Data Subject Access Requests (DSARs). Here’s a simple explanation of how customers can make such requests:
- Prepare the request: Before making the request, determine what specific personal information you would like to access. This could include details like your name, address, purchase history, or any other data the retailer may have collected. Make a note of this information to include in your request.
- Verify your identity: To ensure the security of your personal data, the retailer may require you to verify your identity before processing the request. They may ask for additional information or request a copy of your identification documents. Follow the retailer’s instructions and provide the necessary proof to confirm your identity.
- Await a response: After submitting your DSAR, the retailer is obligated to respond within the timeframe specified by applicable data protection regulations, such as the General Data Protection Regulation (GDPR) in the European Union. The response should include details about the personal data they hold, how it is being used, and any other relevant information as per legal requirements.
Depending on the retailer’s location and applicable data protection laws—this process can vary so it’s important to familiarize yourself with the specific guidelines provided by the retailer and relevant regulations in your jurisdiction to ensure a smooth and effective request for your personal information.
Familiarize yourself with online data protection laws
Several regulations exist to assist customers in taking control of their personal data online. Here are some key regulations that empower individuals with data privacy rights:
- General Data Protection Regulation (GDPR): The GDPR is a comprehensive privacy regulation that came into effect in the European Union (EU) in 2018. It provides individuals with enhanced control over their personal data. The GDPR grants rights such as the right to access personal data, the right to rectify inaccuracies, the right to erasure (also known as the “right to be forgotten”), the right to data portability, and the right to object to processing.
- California Consumer Privacy Act (CCPA): The CCPA is a privacy law in California, United States, which grants residents specific rights concerning their personal information. It includes the right to know what personal data is being collected, the right to opt out of the sale of personal information, the right to request deletion of personal information, and the right to non-discrimination for exercising privacy rights.
- Personal Information Protection and Electronic Documents Act (PIPEDA): PIPEDA is a Canadian federal privacy law that governs the collection, use, and disclosure of personal information by private sector organizations. It provides individuals with rights related to their personal data, such as the right to access their information, the right to request corrections, and the right to withdraw consent.
- California Privacy Rights Act (CPRA): The CPRA is a privacy law that builds upon the CCPA and further strengthens data privacy protections in California. It enhances consumer rights, introduces additional requirements for businesses, and establishes the California Privacy Protection Agency for enforcement.
These regulations aim to give individuals more control over their personal data by granting them rights to access, manage, and protect their information. They require businesses to be transparent about their data practices and to obtain appropriate consent for data processing. Customers can leverage these regulations to assert their privacy rights and make informed decisions about the use of their personal data.
BigID’s efforts to protect online customer data
BigID is a comprehensive data intelligence platform for privacy, security, and governance that can assist organizations in monitoring and properly handle customers personal data online in several ways:
- Data Discovery and Mapping: BigID utilizes advanced data discovery and mapping techniques to identify and locate personal data across various systems and repositories. By providing enterprises with a clear view of where their data resides, BigID helps them understand the scope and extent of their personal information.
- Consent Management: BigID’s Consent Governance App allows organizations to manage, track, and identify consent preferences for critical data privacy regulations. Get a centralized view of opt-in and opt-out preferences and mitigate privacy risk across your entire organization.
- Data Subject Access Requests (DSARs): BigID’s Data Deletion App simplifies the DSAR process by automatically retrieving an individual’s records and complete data deletion requests— fulfilling the right to erasure. Validate requests and ensure privacy compliance for DSARs, all while providing customers with self-service capabilities to request access to their personal data.
- Data Protection and Security: By leveraging advanced data classification and risk analysis, BigID helps customers identify sensitive information and assess its level of protection. It enables customers to take proactive steps to secure their personal data and mitigate potential risks of unauthorized access or breaches.
Learn more about how BigID can help safeguard your consumer’s privacy rights and reduce risk across your enterprise—get a 1:1 demo today.