A retention policy is only as good as the rules behind it. And for most organizations, those rules are either static, vague, or impossible to enforce across systems.
“Keep for seven years” might sound safe. But in practice, that kind of one-size-fits-all rule creates risk, inconsistency, and unnecessary cost.
BigID is the first and only platform that lets enterprises build, manage, and enforce real retention schedules based on actual business logic, not just timeframes.
Why Simple Rules Don’t Cut It
Modern retention demands more than date-based policies. You need to define rules around:
- Contract expiration
- Employee termination
- Audit completion
- Consent withdrawal
- Legal resolution
- Last activity or use
Retention decisions must account for business events, not just timestamps.
BigID lets teams build policies around these milestones using a low-code interface that anyone can use, not just IT.
From Policy PDFs to Operational Control
Many companies already have retention schedules defined in policy documents. But translating those into action is another story. Without a way to import, automate, and apply schedules across data systems, those policies remain theoretical.
BigID solves this by offering:
- Policy import from tools like Iron Mountain or Filers Keepers
- Editable retention query builder for customization
- Built-in logic support for event-based retention
- Flexible targeting by data type, source, or sensitivity
BigID turns static policies into executable logic across your environment.
Empower Every Team to Define What Matters
Different teams care about different policies. Legal may want to keep contracts for six years after expiration. Security may want to delete logs after 90 days. Privacy may want to purge records when consent is withdrawn.
BigID empowers teams to define and apply their own retention schedules using common business language, not code.
Retention is no longer bottlenecked by a single department or stuck in a backlog. With BigID, it becomes a shared, governed, and auditable capability across the enterprise.
Built-In Intelligence for Every Schedule
BigID supports a wide array of metadata triggers for retention and deletion, including:
- Date of creation
- Date of last activity
- End of fiscal year
- Employee departure
- Contract end
- Last payment
- Legal outcome
- Event completion
- Consent expiration
You can build policies based on any combination of these, with logic that adapts to your business rules.
BigID is the only platform that supports this kind of metadata-driven, policy-aware retention scheduling at scale.
Retention That’s Ready on Day One
Some organizations want to customize every schedule. Others want to get started fast.
BigID includes prebuilt, out-of-the-box retention policies that are continuously updated to align with changing regulatory requirements in the United States and globally.
Whether you’re building your first schedule or scaling an enterprise program, BigID provides the foundation and flexibility you need.
Retention Without Logic Is Just Guesswork
Modern data demands modern retention. That means logic, not legacy rules. Flexibility, not hardcoding. Explainability, not uncertainty.
BigID is the first and only data security and privacy platform that turns retention into a manageable, automated, and auditable operation.
Author
