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Job Applicant Privacy Notice 

Last Updated: July 14, 2025 

This Job Applicant Privacy Notice (this “Notice”) describes the information that BigID Inc.  (“BigID”, “our”, “we”, or “us”) may collect, use, and/or disclose about you when you apply for a  job with BigID. BigID is committed to the responsible collection and use of your personal  information under this Notice, which includes any information that identifies, relates to,  describes, is capable of being associated with, or could reasonably be linked with an identified  or identifiable individual. If an applicable law describes personal information more broadly, we  will apply that definition. 

The purpose of this Notice is to provide BigID job applicants with information about (1) the  categories of personal information that BigID collects from them, (2) the purposes for which the  personal information is collected or used, (3) disclosures of your personal information, and (4)  retention of your personal information, (5) safeguarding personal information, and (6) your rights  with regard to your personal information. 

If you have questions about this Notice, please contact us at [email protected]

INFORMATION ON BIGID’S INFORMATION PRACTICES

1. What Personal Information does BigID Collect?

BigID collects personal information directly from you, which may include: 

  • Name, contact details, and government-issued identification document; ● Job title, resume, employment history, educational background, and other relevant  candidate information (e.g., job application or cover letter); 
  • Information collected from internal communications and IT Systems that are relevant to  your job application or inquiries (e.g., to scheduling interviews); [GK1]  
  • Characteristics of protected classifications under the law (e.g., gender, race, medical  conditions, national origin, or military status) should you choose to provide them when  completing applications; 
  • Log-in credentials to access the recruiting system and other technologies used in the job  applicant process; 
  • Information needed to carry out a background check request; 
  • Information and correspondence related to a privacy rights request; and ● Other personal information contained in correspondence or documents you provided to  us before, during, and after the job application and interview process. 

BigID may also collect personal information about you from other sources, including but not  limited to (1) public sources (e.g., public social media profiles) and (2) third parties who provide  information directly related to a job applicant (e.g., a professional reference or a background  check provider). 

2. How does BigID use Personal Information?

BigID uses your personal information for the following purposes: 

  • To create and maintain job application records and to communicate with job applicants  regarding employment opportunities, employment applications, and status updates on  job applications or interview process; 
  • To conduct employment background checks; 
  • To conduct equal opportunity and diversity monitoring where permitted or required by  law; 
  • To comply with applicable legal and regulatory requests and obligations (including  investigations); 
  • To establish or defend legal claims and allegations; 
  • For security purposes (e.g., providing notifications, addressing security issues,  protecting the security and integrity of our systems, etc.); and/or 
  • For the prevention, detection, or investigation of fraud, suspected or actual illegal  activity, or other misconduct. 

3. Does BigID share your Personal Information?

BigID may disclose your personal information to the following categories of third parties for the  purposes described below: 

  • To manage recruitment and onboarding. We share your personal information with  service providers to create and maintain your application records, evaluate your  candidacy, extend offers and onboard you into our systems. These service providers  may include (1) social media and recruiting tools that help us source, manage and  communicate with applicants and (2) HR system providers to transition your data from a  candidate to an employee record upon an accepted offer. Some of the service providers  may use AI features that do not train on data that you or BigID inputs in order to provide  the services. We may also share your information with third parties to which you have  consented your data be provided (e.g., background check providers). We may also  share your personal information with our BigID affiliates. 
  • To manage our business operations and protect our systems. We may share your  information with IT and software providers to maintain the security and integrity of our IT  infrastructure and applicant data. 
  • To comply with legal and regulatory obligations. We may disclose your information  where we believe it is necessary to comply with our internal policies and/or applicable  laws. This may include sharing personal information with (1) governmental authorities,  auditors or legal counsel or (2) third parties as needed to protect our rights and to make  or defend legal claims. 

BigID does not “sell” or “share”, as these terms are defined by privacy laws, your personal  information for cross-context behavioral advertising.

4. How long does BigID Retain your Personal Information

BigID retains your personal information for the least amount of time necessary to fulfill the  purposes for which it was collected, including for satisfying any legal, accounting, or reporting  requirements.  

Based on the laws of your region, you may submit a request to delete your personal information  from BigID’s databases through the ‘Your Privacy Choices’ link at the footer of www.bigid.com or by emailing [email protected]. 

5. How does BigID Safeguard your Personal Information?

BigID maintains organizational, technical, and administrative security measures designed to  protect personal information within our organization. 

6. What are your rights to your Personal Information at BigID?

Individuals in specific jurisdictions, including but not limited to the EEA, Switzerland, United  Kingdom, California, Colorado, Connecticut, Delaware, Iowa, Montana, Nebraska, New  Hampshire, New Jersey, Oregon, Texas, Utah, Virginia and Brazil, have certain rights to their  personal information. This section describes those rights and how you can exercise them with  BigID. 

  • Right to View and Access. You have the right to know whether your personal  information is being processed and how and with which third parties it is being shared.  You also have the right to request access to your personal information and request a  copy of the personal information being processed. 
  • Right to Erasure. You may request that we erase your personal information, subject to  certain exceptions as set forth by applicable law. 
  • Right to Rectification. You may request that we correct or rectify your personal  information that is inaccurate. 
  • Right to Restrict Processing. You may request that we restrict processing of your  personal information. 
  • Right to Data Portability. You have the right to receive the personal information you  provided us in a structured, industry-standard and machine-readable format and you  have the right to transmit the personal information to a third-party of your choice. 
  • Right to Limit Use of Sensitive Personal Information. You have the right to limit our  use and disclosure of your sensitive personal information. 
  • Right to Object to Processing. You have the right to object to our reliance of legitimate  interests as the basis of our processing of your personal information when you have  specific grounds to object. 
  • Right to Opt Out of Automated Decision Making. You have the right not to be subject  to a decision based solely on automated processing, including profiling.
  • Right Not to Receive Discriminatory Treatment. You have the right to not be  discriminated against for exercising your privacy rights. 

The rights set forth in this section can be actioned either through the portal accessed through  the ‘Your Privacy Choices’ link at the footer of www.bigid.com or by emailing  [email protected]. 

We may request specific information from you to help us confirm your identity and process your  request. Applicable law may require or permit us to decline your request. If we decline your  request, we will provide you with the reason for such determination, if permitted by law. If you  would like to appeal our decision or submit a complaint about our use of your personal  information or response to your requests, you may contact us at [email protected] or submit a  complaint to the data protection regulator in your jurisdiction. 

7. Does BigID Process the Information of Minors?

No. Individuals must be 18 or older to apply for a position with BigID. As such, we do not seek to  collect personal information on any person under the age of 18. If you inform us or we otherwise  become aware that we have unintentionally received personal information from an individual  under the age of 18, we will delete this information from our records. 

8. Does BigID Transfer Personal Information Internationally?

Your personal information may be stored and processed in any country where we have facilities  or in which we engage service providers and, by submitting a job application and/or engaging  with our recruiters, you consent to the transfer of information to countries outside of your country  of residence. In certain circumstances, courts, law enforcement agencies, regulatory agencies,  or security authorities in those other countries may be entitled to access your personal  information. 

9. Additional Information for Residents of the EEA, UK and Switzerland

  • EEA Representative: Under European data protection laws, BigID is the controller of  your personal information covered by this Notice. You can contact us and our EU  Representative at [email protected]. 
  • UK Representative: Under UK data protection laws, BigID is the controller of your  personal information covered by this Notice. You can contact us and our UK  Representative at [email protected]. 
  • Swiss Representative: Under Swiss data protection laws, BigID is the controller of your  personal information covered by this Notice. You can contact us and our Swiss  Representative at [email protected]. 
  • Legal Bases for Processing: We only use your personal information where we have a  legal basis to do so. We rely upon your consent and/or our legitimate interests for  processing personal information for the activities described herein.

If you are in the EEA, UK, or Switzerland you have the following rights related to your personal  information: (1) right to view and access, (2) right to erasure, (3) right to rectification, (4) right to  restrict processing, (5) right to data portability, (6) right to object to our reliance of legitimate  interests as the basis of our processing of your personal information when you have specific  grounds to object, and (7) the right to opt out of automated decision making. These rights can  be actioned either through the portal accessed through the ‘Your Privacy Choices’ link at the  footer of www.bigid.com or by emailing [email protected]. 

You have the right to submit a complaint to the supervisory authority of the appropriate  jurisdiction. 

10. Additional Information about US Data Privacy Laws

We process personal information in accordance with applicable US state privacy laws. Several  state laws, including the California Consumer Privacy Act of 2018, as amended by the newly  enacted California Privacy Rights Act of 2020 and the California Consumer Privacy Act  Regulations (collectively defined as the “CCPA”), require BigID to provide residents additional  information, as set forth below. The following disclosures are required by US state privacy laws  and supplement this Notice. 

  • Rights Available to You. 

○ Residents of states with privacy laws may have specific rights to manage their  personal information, as outlined in Section 6. For example, California residents  have the right to view, access, delete, and correct their personal information.  They also have the right to opt out of the sale or sharing of their personal  information, to limit the use and disclosure of their sensitive personal information,  and to not receive discriminatory treatment by BigID for the exercise of their  privacy rights. Please note that BigID does not use or disclose sensitive personal  information unless you have provided it to BigID to process your job application  or as otherwise permitted by applicable privacy law. 

○ You or your authorized agent can submit a request to exercise your rights  through the portal accessed through the ‘Your Privacy Choices’ link at the footer  of www.bigid.com or by emailing [email protected]. Should you submit a  request, BigID will verify your or your authorized agent’s identity. 

  • Collection, Use, and Disclosure of Personal Information. For information on the  types of personal information we collect, including the personal information we have  collected from California residents in the last 12 months, the sources of that collected  personal information, the purposes for collecting personal information, and the  categories of third parties with whom we share that information, please refer to Sections  1, 2, and 3 of this Notice on collection, use, and disclosure. 
  • Data of Minors. BigID does not seek to process personal information of individuals  under the age of 18.
  • Retention. We only retain your personal information for as long as necessary to fulfill  the purposes for which it was collected. To determine the appropriate retention period for  personal information, we consider the volume, nature, and sensitivity of the personal  information, the potential risk of harm from unauthorized use or disclosure of your  personal information, the purposes for which we process your personal information and  whether we can achieve those purposes through other means, and the applicable legal  requirements. 
  • Submitting a Complaint. If you would like to appeal our decision or submit a complaint  about our use of your personal information or response to your requests, you may  contact us at [email protected] or submit a complaint to your state’s Attorney General  or, for California residents, to the California Privacy Protection Agency. 

11. Updates to this Notice

We may periodically review and update this Notice as appropriate. Any changes or updates we  make will become effective on the date we post the revised Notice on our job listings. The date  at the top of the page indicates when this Notice was last revised. By continuing to engage with  BigID in the job application process, you accept the revised Notice. We encourage you to  

please review this page regularly for the latest information on our privacy practices.

12. How can you Contact BigID?

If you have any questions or concerns about this Notice, please contact us at: [email protected].

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